GDPR: Data Processing Agreement (DPA)

TABLE OF CONTENTS

• Good to know
• Sign contract
  • Accept DPA in standard form
  • Accept DPA with customized additions
• Contract overview

With FundraisingBox you are on the safe side, as we always process and store user and customer data in compliance with current legislation. You will find all information on the processing of personal data in this article.

Good to know

• As soon as you use our systems, data processing within the meaning of Art. 28 of the General Data Protection Regulation (GDPR) takes place.
• Processing by a processor is carried out on the basis of our Data Processing Agreement (short DPA).
• These are concluded between the Controller (organisation) and the Processor (Wikando GmbH). They are standard contractual clauses provided by the European Commission.

Sign contract

1. If you wish to conclude the DPA again or with individual additions, click on Account  and select Contracts, where you will find the Data Processing Agreement tile. Click on “Accept new contract” to sign the DPA again.
2. Under Your personal details, the data from your login and account are automatically filled in.
   If you cannot sign the contract and you cannot continue the process via another existing login, please create a new login with user rights for “Account > Contracts” so that the person can complete the process for you.
   
3. Your organisation’s details are automatically taken over. If changes are necessary, please make these beforehand under Account > Organisation details.
4. Carefully read the information texts and, if necessary, check our linked DPA sample document in advance.
5. Now decide whether you would like to accept an customized DPA or the standard DPA.
   
   see next sections: Accept DPA in standard form or Accept DPA with customized additions

Accept DPA in standard form

1. Carefully read the texts and check the sample.
2. Once you are finished, tick the checkbox:
   
3. Proceed to accept the DPA.
4. You will be redirected to Account > Contracts, the creation will only take a short moment:
   
5. Reload the page (e.g. F5 on Windows keyboard), you will then find your document and your history of previous DPAs – recognisable by the date under “Agreement accepted on”:
   

Accept DPA with customized additions

1. If you conclude an individual DPA:
   1. Please note that all individual additions to your DPA are recorded in addition to the standard categories (see sample DPA).
   2. Please also take note of the instructions on how to correctly enter multiple additions (see info).
   3. Now fill in the categories you wish to add.
   4. Finish the process by clicking the final button
   5. You will be redirected to Account > Contracts, the creation will only take a short moment:
      
   6. Reload the page (e.g. F5 on Windows keyboard), you will then find the individualised DPA and your history of previous DPAs:
      

Contract overview

1. Under Account  you will see under Contracts both your FundraisingBox contract and your currently concluded Data Processing Agreement.
   
   Example:
   
2. You can download the current DPA or create a new one in case of contract changes (e.g. if the contracting partner’s name changes), see above.